Privacy Policy

Last updated: January 2026

Research Stations (“we”, “us”, or “our”) is committed to protecting the privacy and personal information of individuals who visit our website, contact us, or submit requests for laboratory access. This Privacy Policy explains how we collect, use, store, and protect your information.

1. Information We Collect

We may collect the following types of information:

  • Personal information such as your name, email address, phone number, organization or institution, and role or title
  • Booking and inquiry information including preferred dates, space type, and non-confidential descriptions of activities
  • Institutional details such as university, college, or department name when applicable
  • Technical information such as IP address, browser type, device type, and basic usage analytics

2. How We Use Your Information

Your information is used only for legitimate business purposes, including:

  • Responding to inquiries and access requests
  • Evaluating suitability and availability for lab access
  • Coordinating scheduling and approvals
  • Communicating booking details, updates, or follow-ups
  • Improving our website and service offerings
  • Meeting legal, regulatory, or administrative requirements

We do not use your information for unrelated marketing purposes, and we do not sell personal data.

3. Research Content & Confidentiality

We do not request confidential, proprietary, or sensitive research details during the initial inquiry process. Any activity descriptions provided should remain non-confidential.

Research Stations does not claim ownership of research activities, outcomes, data, or intellectual property. Researchers and institutions retain full responsibility and ownership of their work.

4. Information Sharing

We do not sell, rent, or trade personal information. Information may be shared only when necessary:

  • With internal staff for scheduling, review, or coordination
  • With service providers supporting website operations or communications
  • To comply with legal obligations, court orders, or regulatory requirements

5. Data Storage & Security

We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, misuse, or disclosure.

While no system is completely secure, we strive to use industry-appropriate safeguards and limit access to information on a need-to-know basis.

6. Cookies & Website Analytics

Our website may use cookies or similar technologies to improve functionality and understand how visitors interact with the site. These do not collect personally identifiable information unless voluntarily submitted.

You can adjust your browser settings to disable cookies if you prefer.

7. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of external sites. We encourage users to review third-party privacy policies separately.

8. Retention of Information

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or to meet legal and administrative requirements.

9. Your Rights

Depending on applicable laws, you may have the right to:

  • Request access to personal information we hold about you
  • Request corrections to inaccurate or incomplete information
  • Withdraw consent where applicable
  • Request deletion of your information, subject to legal obligations

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date. Continued use of the website constitutes acceptance of any changes.

11. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

Research Stations
Email: info@researchstations.com
Phone: 416-666-3007
Address: 3425 Semenyk Court, Mississauga, ON, L5C 4P9